Same Old... Same Old...

Tasks like filling out time cards, and reporting on job progress at the end of the day are often overlooked or pushed back to deal with at the end of the week.   The problem is that, by the end of the week, the information is no longer accurate.  A lot of guesswork goes into filling out time cards and end of the week paperwork that all needs to be submitted to the office.

"Hmmm, I think we worked on 'task A' for 3 hours and 'task B'  for 2 days" or "I am pretty sure everyone was here all week except for Joe and he missed Monday or was it half of Tuesday?"

So you scribble down some numbers on a time card or, if a time card is not within reach,  you use a scrap of paper from the ground and send it up to payroll.  Forms are filled out last minute, and they tend to be unreadable.

What you do not see is that for the next 20 hours poor "Patty in Payroll" is frustrated.  She is trying to decipher the handwriting on several scraps of paper, tracking people down to  get verbal confirmations,  and doing her best to decipher words from what looks like chicken scratch.  Then she has to spend hours entering the data into her accounting system.   Finally, she has a "guesstament"  on what tasks were worked on and how much time was spent on each task.  She compares the numbers to the budgets and realizes that "task A" is only 1/3 of the way done and it has to be completed by tomorrow!  

Big Problem!

  

How do you keep this from happening?  

A system like AboutTIme allows your employees to easily clock IN using their smart devices and then immediately choose a task to work on. Employees simply clock IN to a new task when they move to a different task.  Time records and job productivity are sent in Real-Time to the office where "Patty in Payroll" happily verifies the correct time and sends it off for processing.   Comparing budgets against actual work performed allows the office to see that while "task A" is falling behind it isn't a problem. In order to have it completed by Friday, you may need to send extra workers over.  

The problem is solved before it became a problem. 

It's no wonder that companies who implement an automated time and attendance system see  an 11% greater workforce capacity utilization  than companies who stick with the same old, same old.

Paper vs Automation

Paper... Paper ...and more Paper!!! 

From collecting time cards to managing employees in the field paper is in hand.   Have you ever wondered how much of that Paper is misplaced or lost on it’s way back to the office?  According to a survey done by Price Waterhouse Cooper the answer is 7.5% of all documents are lost!  That means your company is losing money and wasting time trying to find lost or misplaced documents.

Believe it!  It is expensive every time a document is lost or misplaced.  In fact, according to the same study it can cost an average of $220 per document.   WOW!  That is a lot of money.   Imagine how much money and time your business could save if all of your documents and forms could be completed on the jobsite using smart devices instead of paper.  Imagine how much time and money your company could save if these same documents could be sent electronically back to the office where they are securely attached to all the documents associated to that jobsite and stored for easy retrieval when they are needed.  

  

Gathering field information using today's technology rather than using pen and paper,  provides many benefits including saving time and money …Isn’t it AboutTIme to get rid of outdated pen and paper strategies and automate?