Same Old... Same Old...

Tasks like filling out time cards, and reporting on job progress at the end of the day are often overlooked or pushed back to deal with at the end of the week.   The problem is that, by the end of the week, the information is no longer accurate.  A lot of guesswork goes into filling out time cards and end of the week paperwork that all needs to be submitted to the office.

"Hmmm, I think we worked on 'task A' for 3 hours and 'task B'  for 2 days" or "I am pretty sure everyone was here all week except for Joe and he missed Monday or was it half of Tuesday?"

So you scribble down some numbers on a time card or, if a time card is not within reach,  you use a scrap of paper from the ground and send it up to payroll.  Forms are filled out last minute, and they tend to be unreadable.

What you do not see is that for the next 20 hours poor "Patty in Payroll" is frustrated.  She is trying to decipher the handwriting on several scraps of paper, tracking people down to  get verbal confirmations,  and doing her best to decipher words from what looks like chicken scratch.  Then she has to spend hours entering the data into her accounting system.   Finally, she has a "guesstament"  on what tasks were worked on and how much time was spent on each task.  She compares the numbers to the budgets and realizes that "task A" is only 1/3 of the way done and it has to be completed by tomorrow!  

Big Problem!

  

How do you keep this from happening?  

A system like AboutTIme allows your employees to easily clock IN using their smart devices and then immediately choose a task to work on. Employees simply clock IN to a new task when they move to a different task.  Time records and job productivity are sent in Real-Time to the office where "Patty in Payroll" happily verifies the correct time and sends it off for processing.   Comparing budgets against actual work performed allows the office to see that while "task A" is falling behind it isn't a problem. In order to have it completed by Friday, you may need to send extra workers over.  

The problem is solved before it became a problem. 

It's no wonder that companies who implement an automated time and attendance system see  an 11% greater workforce capacity utilization  than companies who stick with the same old, same old.

Is your Data Integrity at Risk?

Time cards filled with scribbled out numbers, fours that look like nines, and inaccurate totals, plague the desks of the unlucky employee’s in charge of entering the data from hand-written time cards into accounting systems.  Countless hours  are spent making phone calls, or guessing in order to get the most accurate information possible.   Throughout the entire process, the data becomes more corrupt until the integrity of the data can’t be trusted. 

The goal of Data integrity is to make sure information is the same as when it was originally recorded.

What if there was a way to maintain the integrity of time and attendance information and cut the time needed to record and integrate it in half?   Using a mobile resource management software can make this possible.   Mobile resource management software can track important assets including employee’s time and attendance.  

Secure Clock in/Out

Data integrity begins with data collection.  In this case it begins with clocking employees In and Out.   Ensuring that the information sent to accounting is accurate is the first priority of a mobile resource management solution.  Using Personalized pin codes or technology like biometrics and GPS, makes knowing   the who, when and where of time and attendance seamless.   A clock in/out method using mobile devices does away with the need for paper completely.   

Real-Time Delivery

Instead of spending hours in line to fax time cards or waiting days for time cards to arrive in the mail, make sure that information is delivered to the correct parties in a timely manner. Using a mobile resource management solution uses modern technology to send this important information from the field to the office in, Real-Time,  giving supervisors a chance to review time cards and answer questions before information is forgotten or misplaced. 

Integration

“To Err is Human….”this statement has never been more true than with data entry.  A large percentage of mistakes are made during the data entry process.  Using a mobile resource management software eliminates these mistakes by automating the process and doing away with “human Error.” 

Data integrity is preventing unintentional changes to information.  When finding a mobile resource management solution that can help your business maintain data integrity it is important to find a system that monitors your information throughout the entire process of collection, delivery and integration.